Open meeting law complied with.  Quorum verified.

 

1.  Call to order:

The meeting was called to order at 9:01 AM at the Vilas Co. Courthouse by Chairman Ronald De Bruyne with the following members present:  Maynard Bedish, Kathleen Rushlow, Linda Thorpe and Craig Weberg.  Other persons present at various times during this meeting: Gene Leveille, Chris Kamps, Tim Evenson, Gary Peske, Joe Fath, Martha Milanowski and David Alleman.

 

2.  Approve agenda to be discussed in any order by the Chair:

Motion by L Thorpe, 2nd by C. Weberg to approve the agenda with the agenda order at the Chair’s discretion.  All voting aye. Carried.

 

3.  Approve previous minutes:

Motion by L. Thorpe , 2nd by M. Bedish to approve the minutes of the December 13 and 18, 2007, meetings as presented.  All voting aye.  Carried.

 

4.   Approval of Bills:

Motion by K. Rushlow, 2nd by C. Weberg to send the bill for a wireless telephone headset back to the Commission on Aging with a copy of the County’s telecommunications purchasing policy.  All voting aye.  Carried.  Motion by K. Rushlow, 2nd L Thorpe by to approve the other bills as presented.  All voting aye.  Carried.

 

6.  Sheriff’s Dept. & Jail Purchases:

Tim Evenson presented a purchase request for 3 19” Computer Monitors and 1 HP Deskjet printer from Florida Micro at a total cost of $794.92.  Motion by M. Bedish, 2nd by L. Thorpe to approve. All voting aye.  Carried.  Tim Evenson then reported on the need to replace floor covering in the jail administration area.  He reported that the Law Enforcement committee had approved a low bid for floor tiling of $6,700.00 from Carter Flooring.  This price included a discount of $550.00 if 75% of the purchase price was paid in advance.  The job will entail replacing about 450 sqft. of existing carpet with ceramic tile and will be done at night.  Motion by K. Rushlow, 2nd by L. Thorpe to approve the purchase and the installation.  All voting aye.  Carried.

 

7.  Social Services Dept. Purchases:

None presented.

 

8.  Corporation Counsel Equipment Purchase / Lease:

Martha Milanowski presented a lease request for a Kyocera KM-2550 copier at a monthly cost of $76.05 plus .009 per copy.  Lease includes maintenance, parts and equipment plus drums and toner.  This lease offered the best price from the 3 vendors contacted.  The Legislative and Judicial Committee has also approved the lease.  Motion by C. Weberg, 2nd by L. Thorpe to approve.  All voting aye.  Carried.

 

5.  Information Technology Report, Travel and Purchases:

C. Kamps presented a purchase request for a HP 1250 fax maching for the Mapping Dept. at a cost of $130.00.  Motion by K. Rushlow, 2nd by L. Thorpe to approve.  All voting aye.  Carried.  C. Kamps requested travel approval for Mike Duening to attend a Security Training in Depere, WI, on February 17 through February 21, 2008, at a total cost of $2,151.00.  She also requested travel approval for herself to attend a Spillman Enhancement meeting in Waukesha, WI on January 18, 2008, at a total cost of $410.00. Motion by K. Rushlow, 2nd by L. Thorpe to approve.  All voting aye.  Carried.

 

10.  Annual Maintenance Contract Renewal – Register of Deeds:

Motion by K. Rushlow, 2nd by L. Thorpe to renew the maintenance agreement with Integrated Imaging, Inc. covering a Canon Micro Scanner 300 and a Fiche Carrier 190RII at an annual cost of $580.00.  All voting aye.  Carried.

 

11.  Land o’ Lakes Communication Tower Site Snowplowing:

Gary Peske presented that a recent lease agreement between Vilas County and Radio Station WRJO regarding the placement of County telecommunication equipment on the WRJO tower located in the Town of Land o’ Lakes, included a requirement that Vilas County keep the access road to the site open in winter.  The Town of Land o’ Lakes can plow the road for an annual estimated cost of $505.00.  Motion by R. De Bruyne, 2nd by M. Bedish to approve the plowing cost and to have Corporation Counsel draft an agreement between Vilas County and the Town.  All voting aye.  Carried.

 

9.  Maintenance Supervisor Report/Purchases:

a. Line Item Transfers:  Gene Leveille presented various budgetary line item transfers totaling $17,564.61. to cover line item shortfalls for 2007.  Motion by L. Thorpe, 2nd by K. Rushlow to approve the transfers and to forward them to the Finance Committee for their approval.  All voting aye.  Carried.  G. Leveille then presented that the Public Health Dept. needed the installation of 2 electrical outlets in their exam room.  He then presented 2 bids for this installation.  The low bid was rejected outright as it did not conform to the verbal specifications as provided to the bidder.  Eagle Electric was the next lowest bidder at $714.00.  After further discussion a motion was made by M. Bedish, 2nd by C. Weberg to create a written proposal detailing the work to be performed and to re-bid the job, including advertising in the local newspaper in an effort to receive more bids. All voting aye.  Carried.  G. Leveille then reported that the local fire inspector had requested that a courthouse fire drill be conducted in spring with fire department personnel in attendance.  Discussion then moved to the fact that the Social Services wing is not connected to the courthouse central fire alarm and smoke detection system.  After discussion the Chair instructed G. Leveille to find out what the cost would be to connect that area up to the courthouse system, and to bring that information to the next Property Committee meeting in February, 2008.

 

12.  Convene Closed Session:

A motion was made by R. De Bruyne, 2nd by L. Thorpe to convene into closed session pursuant to:

a.  Wis. Stats. Section 19.85(1)(e) for the purpose of deliberating the purchase of public property

b.  Wis. Stats. Section 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body had jurisdiction or exercises responsibility.

A roll call vote found all members voting aye.  Convene closed session at 10:37 A.M.

 

13. Adjourn Closed Session:

A motion was made by R. De Bruyne, 2nd by L. Thorpe to adjourn the closed session pursuant to Wis. Stats. 19.85(1)(c)(e) and return to open session.  A roll call vote found all members voting aye.  Carried.  Return to open session at 11:55 A.M.

 

14.  Committee May Consider Ratifying Any Action Taken in Closed Session:

Motion by K. Rushlow, 2nd by M. Bedish to have Corporation Counsel prepare a resolution for the March 18, 2008 County Board meeting authorizing a Space Needs Study regarding the Social Services wing, and further authorizing a transfer of money from the General Fund to cover the proposed expense.  All voting aye.  Carried.

Motion by C. Weberg, 2nd by M. Bedish to refer the personnel issue discussed in closed session to the Personnel Committee for possible action.  All voting aye.  Carried.

 

15.  Letters and Communications:

None presented.

 

16.  Set next meeting date and time:

The next meeting was set for Thursday, February 14, 2008 at 9:00 AM.

 

17.  Adjournment:

Motion by L. Thorpe, 2nd by M. Bedish to adjourn.  All voting aye.  Carried.

Meeting adjourned at 11:58 A.M.

 

Respectfully submitted by:

 

David R. Alleman

Vilas County Clerk

 

 

 

.

 

.