Chair Kathleen Rushlow called the regular meeting of the Finance Committee at 8:30 a.m. on Thursday, January 17, 2008, in Conference Room #2, at the Vilas County Courthouse, Eagle River, Wisconsin.

 

All meeting notices were properly posted.

 

The following persons were present:  Chair Kathleen Rushlow, Vice Chair Linda L Thorpe, Christopher Mayer, Charles Rayala, Craig Weberg, Highway Commissioner Jim Fischer, Highway Bookkeeper Tom Numrich, Corporation Counsel Martha Milanowski, County Board Supervisor Steve Favorite, Kris Duening and Marjorie Hiller.

 

Motion by C. Weberg, seconded by L. Thorpe to approve the agenda to be discussed in any order at the discretion of the Chair.  All voting aye. Carried.

 

Motion by L. Thorpe, seconded by C. Weberg to approve the minutes of the December 14, 2007, minutes.  All voting aye.  Carried.

 

Approval of Highway Bills:  Discussion with Jim Fischer and Tom Numrich regarding their bills.  Motion by L. Thorpe, seconded by C. Mayer to approve the highway bills.  All voting aye. Carried.

 

Approval of Bills:  Motion by L. Thorpe, seconded by C. Mayer to approve the bills and vouchers from the various departments except for three supervisor vouchers which will be discussed later on during the meeting.  All voting aye. Carried.

 

2007 Line Item Transfers:  Motion by C. Rayala, seconded by L. Thorpe to approve the following line item transfers:

 

a. County Board

Transfer $706.75 from the Xerox account #100.51101.312 to Board Meetings #100.51101.101;

Transfer $30.16 from the Board Dues #100.51101.319 to Board Meetings #100.51101.101;

Transfer $82.03 from the Telephone #100.51101.221 and disburse $6.89 to Publishing #100.51101.323 and $75.14 to Travel #100.51101.330;

Transfer $1,305.00 from Committee Meetings #100.51101.102 to Travel #100.51101.330;

Transfer $882.25 from Conventions, Dues & Meetings #100.51101.320 and disburse $144.14 to Meals #100.51101.328, $151.07 to County Directory #100.51101.592, $60.65 to the Miscellaneous Expense #100.51101.599 and $526.39 to lodging #100.51101.329;

Transfer $710.09 from Postage #100.51101.311 and disburse $504.04 to Lodging #100.51101.329 and $206.05 to Publishing #100.51101.323;

 b. County Clerk – Transfer $708.37 from the Supplies & Equipment #100.51420.310 and disburse $160.00 to telephone #100.51420.221 and $548.37 to Conventions, Dues and Meetings #100.51420.320;

c. County Treasurer – Transfer $315.44 from Extra Help #100.51520.131 and disburse $32.00 to Postage #100.51520.311 and $283.44 to Conventions, Dues and Meetings #100.51520.320;

d. Jail – Transfer $394.17 from Meal Expense #100.52701.153, $19.46 from Supplies & Equipment #100.52701.310, $435.83 from Out of County Expense #100.52701.153, $598.91 from Training #100.52701.153 and $346.31 from Electronic Monitoring #100.52701.398 – (Total of $1,794.68 ) to the Overtime Expense account #100.52701.153;

e. General Building & Plant – Transfer $119.82 from Miscellaneous Repair and $1.00 from Clean Towel #100.51600.253 and disburse to telephone #100.51600.221;

Transfer $763.28 from Clean Towel #100.51600.253 and disburse $183.28 to Waste Disposal #100.51600.343 and $580.00 to Contractual Services #100.51600.409;

 Transfer $1,274.38 from Kitchen Maintenance #100.51600. 353 to Jail Maintenance #100.51600.354;

Transfer $2,583.39 from Snow Removal #100.51600.254 to Supplies & Equipment #100.51600.310;

Transfer $113.71 from Clean Towel #100.51600.253, $408.68 from Kitchen Maintenance #100.51600.353, $502.36 from Snow Removal #100.5160.254, $1,273.91 from Natural Gas #100.51600.223 – (total of $2,298.66) to Boiler Maintenance #100.51600.408;

Transfer $10,525.36 from  Natural Gas #100.51600.223  and disburse $5,932.11 to the Light, Water and Fire Protection #100.51600.222 and $4,593.25 to Supplies & Equipment #100.51600.310;

f. Solid Waste – Transfer $10,000.00 from Recycling Grant Admin. #100.56201.986 to Amnesty Program #100.56201.940;

g. LCC – Transfer $62.34 from postage #100.56107.311 to telephone #100.56107.221;

h. Social Services – Transfer $30,000.00 from the IV-E Grant to Substitute Care #230.54515.187.

 

All voting aye. Carried.

 

Request for approval for out of state travel for Cindy L. Burzinski to attend a week long “All Hazards Preparedness and Response” course conducted at the Emergency Management Institute in Emmitsburg, Maryland – Motion by L. Thorpe, seconded by C. Rayala to approve. Discussion. All voting aye. Carried.

 

Register of Deeds Canon MS300 Printer Maintenance Contract:  Motion by C. Mayer, seconded by C. Weberg to approve the annual Canon MS300 maintenance contract at a cost of $580.00.  All voting aye. Carried.

 

Resolution Re: Unified Lower Eagle River Chain of Lakes Commission Short Term Loan Request:  County Board Supervisor Steve Favorite and Corporation Counsel Martha Milanowski appeared and discussed with the committee the resolution and the Intergovernmental Agreement and Repayment Plan for this short term loan request. The term of this Agreement will commence on April 1, 2008 and continue through December 31, 2008, or until the loan and interest are paid in full, whichever occurs first. Liaisons for the  Commission will be Carol Hendricks and for the County will be Kathleen Rushlow.  Motion by C. Mayer, seconded by L. Thorpe to approve this resolution and agreement and present this to the March County Board Meeting. All voting aye. Carried.

 

Investment of County Funds:  County Treasurer, Jerri Radtke, appeared and went over the County Treasurer’s report. Motion by C. Rayala, seconded by L. Thorpe to approve. All voting aye. Carried

Ms. Radtke also passed out a delinquent tax report of taxes due back to 1995. 

 

2004 Foreclosure in Rem Bids: Ms. Radtke received two bids from title companies for title searches regarding the 2004 tax foreclosures.  The bids were $55.00 per parcel from Lake Country Title Services, LLC and $50.00 per parcel from Northwoods Title & Closing Services, LLC. Motion by L. Thorpe, seconded by C. Weberg to accept the $50.00 per parcel bid from Northwoods Title.  All voting aye. Carried.

 

Approval of Seminars and Lodging:

Jerri Radtke is requesting permission to attend the WCCO Conference in Madison on March 3-5. Motion by C. Mayer, seconded by C. Rayala to approve. All voting aye. Carried.

 

Register of Deeds Joan Hansen is requesting permission to attend the district meeting in Merrill on February 8th or 15th (date is not determined yet) and the WRDA/WCCO conference in Madison on March 3-5 in Madison.  Motion by C. Rayala, seconded by C. Mayer to approve. All voting aye. Carried.

 

Kathleen Rushlow left the meeting at 10:25 a.m.

 

Closed Session:  Motion by C. Rayala, seconded by C. Mayer to adjourn into closed session at 10:25 a.m. pursuant to Wis. Stats. §19.85 (1)(e) for the purpose of deliberating the purchasing of public property.  A roll call vote found the following members voting yes: C. Rayala, L. Thorpe, C. Mayer, C. Weberg, unanimous. Motion carried.

 

Kathleen Rushlow appeared at 10:37 a.m.

 

Open Session: Motion by C. Rayala, seconded by C. Weberg for adjournment of the closed session and return to open session at 10:42 a.m. A roll call vote found the following members voting yes: K. Rushlow, L. Thorpe, C. Rayala, C. Mayer and C. Weberg, unanimous. Motion carried.

 

Committee May Consider Ratifying any Action Taken in the Closed Session:

Motion by C. Rayala, seconded by C. Mayer to prepare a resolution for the March County Board meeting requesting funds for doing a space needs study for various Courthouse Offices.  All voting aye. Carried.

 

Approval of bills:  Discussion on the two vouchers submitted by Nielsen and Radtke in regard to attending the restorative justice meeting in December. The resolution that was past in 2006 was amended to read that two supervisors will be appointed to attend these meetings.  Motion by C. Mayer, seconded by C. Weberg to approve these vouchers and request that these supervisors report back to the Finance Committee with copies of the minutes of those meetings.  All voting aye. Carried.

 

Discussion on Supervisor Verhulst’s highway voucher which consisted of meetings dating back to March 2007. Discussion on the Vilas County Business Travel Expense Reimbursement Policy which was passed by County Board in August 2007, indicating that “failure to submit vouchers within 45 days of the due date (10th of each month) in compliance with this policy shall result in forfeiture of reimbursement, or shall be subject to disapproval by the Finance and Budget Committee”. This voucher also included requests for per diem and mileage payment for some dates that he was already paid per diem for other committee meetings. Motion by C. Mayer to refer this voucher to the Sheriff’s Department for an investigation.  Motion died due to lack of second. Discussion.  The new policy of $25.00 per second meeting on one day does not go into effect until the April 15th, 2008 County Board Meeting. Motion by C. Rayala, seconded by K. Rushlow, to allow only those meetings back to October 2007 for payment, in accordance with the County’s Business Travel Expense Reimbursement Policy, and that this policy be sent to all supervisors.  All voting aye. Carried. 

 

 

Letters and Communications:  County Clerk Dave Alleman presented a letter reporting the County’s Indebtedness as of12/31/07.

 

Future Meeting Dates: The next scheduled Finance Committee meeting will be on Friday, February 15th, 2008.

 

Adjournment:  Motion by C. Mayer, seconded by C. Rayala to adjourn the meeting at l1:34 a.m. All voting aye. Carried.

 

Minutes reflect the recorders notations and are subject to approval by the appropriate board or committee.

 

Submitted by:

 

Marjorie Hiller